AP/AR Administrative Assistant – Speaker Events

The AP/AR Administrative Assistant supports the general business operations of the Speakers’ Sales Team – which includes tracking the lifecycle of a contract from inception to event date. They also collect and issue payments and proactively investigate and resolve problems.

RESPONSIBILITIES OF THE ROLE

• Review and edit contracts created by Sales team, for accuracy and format

• Accurately enter contract information into excel database including payment and invoicing due dates

• Manage excel database information throughout the life of the contract, by tracking, maintaining, and implementing changes as needed

• AR/AP tasks including collecting all receivables and making payments to speakers

• Represent the company by interacting with customers to resolve problems including payment and invoicing issues without damaging key relationships

• Independently resolve speaker/customer issues

• Invoice customers for speaking fees and travel expenses

• Proficiently complete vendor forms with company information for customers that require registration

• Review a large quantity of daily emails while determining if action is needed. Once determined, follow through with changes or research as necessary to satisfy the request. File all emails in the appropriate folders

• Prepare monthly excel sales and commission reports in addition to other reports as needed

QUALIFICATIONS WE’RE SEEKING IN A CANDIDATE:

Education

• Associates degree or equivalent

Other Qualifications

• 2+ years AP/AR experience in an office environment
• Superior Excel skills required
• Superior attention to the smallest of details is a must in this role
• High aptitude for content review for spelling, grammar, and sentence structure in contracts
• Microsoft 365, Word, Outlook, and Adobe
• QuickBooks & DocuSign, a plus

Anticipated Compensation Range: $54,000.00 – $56,000.00 per year. Salary is based on numerous factors, including qualifications and experience, competitive, market-based data, and our benefits package.

This job description is intended to convey information essential to understanding the scope of the above position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.  This description is an outline of the major recurring responsibilities of the job.  Other related job objectives, special assignments and less significant responsibilities typically performed by the incumbent are not included. For roles in Iselin, NJ employees currently work a hybrid schedule with up to three required in-office work days.

ABOUT US:

We expertly represent thought leaders and industry experts. We offer hybrid work schedule, health insurance, life insurance, disability benefits, 401(k) (4% match), dependent care flex spending account, EAP, funded learning, self-funded dental, vision, cancer and accident, birthday off, generous PTO, 10 company-paid holidays per year, subject to plan availability, eligibility and applicable law.